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Administrative Assistant

Scouten Engineering Ltd

#201-1968 Queensway Prince George British Columbia

Description

We are seeking an Office Administrator to orchestrate our daily operations, ensuring seamless administrative and operational efficiency. In this multifaceted role, you will handle everything from office logistics to supporting our dynamic teams. Your contribution will be key to maintaining a well-organized and professional office environment.

Your key responsibilities will include:

  • Overseeing day-to-day office operations, ensuring smooth workflows.
  • Coordinating events and managing office logistics.
  • Providing administrative support to technical and executive teams.
  • Managing inventory and office equipment.
  • Liaising with clients, vendors, and hosting guests.
  • Assisting in project administration functions.
  • Coordinating safety protocols.
  • Organizing travel arrangements and designing operational forms.
  • Overseeing employee records and performance management.

The successful candidate will have a degree or diploma in business administration, management, or a related field. Proven experience in office administration is essential, including expertise in tasks like managing communications, organizing records, and overseeing general office operations. The ideal candidate will be proficient in using various software and demonstrate a commitment to maintaining organized and efficient administrative processes.

Previous experience in an engineering field or professional services along with familiarity with relevant software such as Microsoft Office 365, Unanet ERP, Adobe suite is considered an asset.

You will be expected to work independently, but under the guidance of our Controller. As well, your role will require constant collaboration with our technical and administrative team. You'll need to adapt quickly to different project requirements, ensuring effective administrative support across our diverse range of engineering projects.

This position includes working in a modern, well equipped consulting engineering office.

At Scouten Engineering, we are engineered for life. Our belief is that if we support our staff and encourage a healthy (and fun) lifestyle, our clients benefit as well. After work you can find us snowboarding, mountain biking, dancing, fishing, hunting, canoeing and more. Our days consist of hard work, but in an office with a relaxed and casual atmosphere. Work starts and end hours are flexible.

Duties

  • Overseeing day-to-day office operations, ensuring smooth workflows.
  • Coordinating events and managing office logistics.
  • Providing administrative support to technical and executive teams.
  • Managing inventory and office equipment.
  • Liaising with clients, vendors, and hosting guests.
  • Assisting in project administration functions.
  • Coordinating safety protocols.
  • Organizing travel arrangements and designing operational forms.
  • Overseeing employee records and performance management.

Qualifications

  • A degree or diploma in business administration, management, or a related field.
  • Proven experience in office administration is essential, including expertise in tasks like managing communications, organizing records, and overseeing general office operations.
  • A demonstrated commitment to maintaining organized and efficient administrative processes.
  • An ability to work independently and collaborate effectively with various teams.
  • An ability to adapt quickly to different project requirements, ensuring effective administrative support across our diverse range of engineering projects.
  • Proficiency in using various software, such as Microsoft Office 365, Unanet ERP, Adobe suite is considered an asset
  • Previous experience in working with engineers or another professional service provider is an asset.

Benefits

  • Group benefit plan (extended medical, dental, vision, life insurance, etc.)
  • Coverage of associated membership fees
  • Annual allowance for Continued Professional Development (CPD)
  • Active Family Living Allowance
  • Costco membership
  • Annual profit sharing

About The Company

Scouten Engineering Ltd

#201-1968 Queensway
Prince George British Columbia V2L 1M2 CA

Scouten Engineering is a dynamic consulting civil and structural engineering firm based in Prince George, British Columbia. Our people provide innovative solutions to challenging situations. Our solutions have helped us earn a reputation as the creative problem solvers company. We embrace value-engineering which identifies opportunities at every stage of project development to reduce cost without sacrificing functionality or long term performance.

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Job Details

  • Location
    #201-1968 Queensway Prince George British Columbia
  • Type
    Full-Time
  • Wage
    $51000 - $55000 Yearly
  • Hours
    37.5 Hours Per Week
  • Start Date
    April 2, 2024
  • Closing Date
    December 31, 2024
  • Posted
    10 days ago

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**We appreciate your interest in working with us; however, only those applicants shortlisted will be contacted. If you do not hear from us about this position, please accept our sincere appreciation for your interest in our organization! We encourage you to watch out for future opportunities.